A Google Form is a way of collecting information from users. It is basically a digital survey or questionnaire. You can select different types of questions, require people to sign in with their Google Apps for Education account, and restrict the form to users with an @lbpearson.qc.ca email address.
Form settings are where you decide how the form will be managed. The options given are as follows:
There are several different types of questions, each aimed at collecting a different type of information. Every question has some things in common, so we will cover that before looking at the different types of questions.
Used for a single sentence answer. Examples could be a user’s name, email address, and so on.
Used for longer text answers. Paragraph explanations, additional comments, and so on.
Users choose one option from several different choices. You can opt to include an “other” option, where users can fill in their own choice.
Similar to the multiple choice question type. Users can choose more than one option from the ones shown.
Displays a drop-down menu of options. Users can choose only one option. The main differences between “Choose from a list” and “Multiple choice” are the graphic interface (how it looks to the user) and there is no option to allow for “other.”
Give a numerical rating. You can show descriptions for each end of the range of choices.
Choose one column for each item. Items appear row-by-row.
Select a date. Displays a calendar where users can choose a date. You have the option to include a time as well.
Select a time of day. You have the option to make this a duration question..
When users have finished filling out the form, they will click on a submit button. This will submit their answers and display a new web page. You can choose how that page appears to users by customizing the confirmation message, providing a link to submit another response, edit their previous response, or see a summary of the responses.
Once you have finished creating the form, you can send it to your audience. Click the button to see the options available to you.
You can either email the form directly, get a link to the form (useful for publishing your form on a website), get the embed code to have the form become part of another web page (this is a geeky option), or share the form directly through social media (Google+, Facebook, or Twitter).
If you are interested in working with someone else to create a form, you want to add them as a collaborator. This will allow them to make changes in the form editor instead of only being able to fill out the form as it is. Collaborators will be able to make changes to the form, and to add or remove other collaborators.
If you choose the option to publish form responses, a summary of responses will be available on the web. You can choose to allow respondents to see other responses. Currently you can only decide whether to publish all responses or not publish at all (there is no option to publish the responses to only some of the questions).
Responses to a form are stored within the form itself, but can also be added automatically to a spreadsheet. Each response will show as a new row in the spreadsheet, and the time of submission will always be recorded in a column. If you choose to record the respondent’s email address automatically (which will also restrict the form’s visibility to only people within the domain), that data will also be stored in a column.
When you decide where to send responses, you will see the following window.
You can create a new spreadsheet, add a sheet to an existing spreadsheet, or keep the responses in the form itself. Since responses are stored within the form, you can edit, change or delete information from the spreadsheet destination without losing the original responses.
Once you have collected the responses, you can close the form. This will stop new responses from being added.
To do this, click the button so that it changes to
If you want to check what users will see, you can click on the button at the top of the screen. This will open a new tab and show you what your form looks like to respondents. It is a good idea to check this before sending out the form to make sure that it appears the way you intended.
There are many great resources available online: